One feature of a Toshiba eStudio Multi-Function Printers (MFP) is that it can track the usage(Print/Photocopy) per department/user. This can be done using the Department Codes Management App. This is a built-in module within the copier itself, where users’ access can be setup with limits in printing and restrict color or mono prints.
Once the user will print or photocopy, they will need to enter the corresponding PIN CODE assigned to their department or user name. For workstation printing, the same procedure can also be applied. If the PIN CODE is incorrect, the print queue will not be accepted by the machine.
Here are some images on how to do this.
To know more about the Department Code Management, you may visit the nearest ABLE Home & Office store near you.